The Materials and Stores Department purchases, inventories, and distributes the supplies used in classrooms and offices throughout the District. The Department services over 70 locations.  Approximately $750,000 is processed through the warehouse annually. It maintains a fleet of 4 delivery trucks. The Materials and Stores Department carries over 500 items with a combined inventory of $547,000.00. The department function delivers all supplies, and the entire district’s inter-department and external mail. The department successfully provides care, service and commitment in our daily operations in warehouse and material management, mail, and courier services.

Materials and Stores and Mail Distribution functions: 

Average Annual Issues/Sales to Schools/Departments:

• $500,000 in regular stock supplies and equipment

• $250,000 in paper and forms

 Types of School Orders:

• Online-routine

• Telephone-emergency only for immediate pickup/delivery

• Pickups/deliveries (between 7:00 a.m. and 4:30 p.m.)

 Mail Services

Materials and Stores personnel are responsible for the distribution of all inbound and outbound school mail, inter-department mail and external mail. Mail service is provided to all schools and locations on a daily basis. Mail Guidelines - Administrative Procedure C-17

Three (3) regular routes are run across the District each day with special deliveries made on Fridays and upon request. The department successfully provides fast and accurate pickup and delivery of all mail.

• Provides pickups and deliveries to over 70 locations.

• Operates sorting and distribution center for the daily US mail pick up by FSU.

• Operates sorting and distribution center for all inter-department mail and packages.

• Certified mail pick up/delivery.

• FEDEX/UPS/DHL central delivery and distribution.

• Purchasing support for early/delayed shipments/storage/delivery.

• School support for deliveries too big for site delivery.

• FCAT support pickup/delivery.

• Provides on request pick-up service for payroll department/paychecks.

• Union negotiated mailings.

• Insurance/Benefits bulk mailings.

• Courier service for District insurance consultant.

• Bulk mail support to all schools and departments.

• Records pick up/Delivery/Destroy.

The Property Management Department is responsible for the pick-up, delivery, storage, and disposal of all district furniture, equipment, technology and assets. Also handles the furniture and equipment moves between schools and departments. This operation conducts surplus sales as well as the auctions for the larger equipment and vehicles. 

Property tagging of assets is required by Florida Statute and Board Policy. Current Board Policy requires tagging of non-consumable items exceeding $750 in value.

 Asset Management

• Classifies, ID tags, inventories and retires asset items (furniture, equipment, technology, etc.) with a value of $750 or more at each school and administrative department.

• Monitors over 38,000 items with a value of over $82,000,000. 

• Retires on average over $1,000,000. worth of inventory per year.

• Pick-up, delivery, storage and disposal of all district furniture and equipment.

• Handles all furniture and equipment moves between schools and administrative departments.

• Resolves discrepancies with schools/departments to insure accurate inventory.

• Conducts 100% inventory in accordance with Florida Statute every two years.

 Surplus Warehouse

The Surplus Warehouse stores property that is considered obsolete or surplus. All surplus property stored at the warehouse is later sold, auctioned, donated or repurposed at other LCSB locations.

• New construction & renovation support.

• Teacher moves.

• T.&I.S. asset support for computer refresh/surplus/pickup.

• Donation pick-up/deliveries.

• Storage and distribution of donations/gifts.

• Provides pick-up/delivery and support to the Sharing Tree.

• Coordinates with and provides support to the Goodwill Reuse Center.

• Coordinates recycling of bus tires.

• Recycles all salvaged metals generating funds back into the operating budget.

• Holds surplus sales at the warehouse generating funds back into the operating budget.

• Auctions surplus vehicles and equipment on GovDeals generating funds back into the operating budget.