Professional/Technical Services Agreement - PTSA

PTSA Document Template

A Professional/Technical Services Agreement (PTSA) is a contract that is executed for professional and/or technical services with individuals that are not current or recent employees of the District. A PTSA contract means that the person/company is functioning as an independent contractor. Schools, departments and various programs within schools and departments often use professional services in areas of special needs which require individuals/companies who are trained, certified, licensed or who have expertise and experience in areas where there is no in-house staff to perform these services.

Listed below is an abbreviated list of some (not all) of the services used by the school district which should be contracted through a PTSA:

• Diversity Training Workshops

• Software Training Workshops

• On Site Staff Development

• Computer Consulting/Programming/Network Services/Database Management

• Web Design Services

• Social Services Training in Domestic Violence, Anger and At-Risk Youth

• Parenting Workshops

• Psychological Services

• Guidance and Social Work

• Occupational Therapy

• Curriculum Writing and Development

• Research and Report Writing

• Grant Writing and Grant Evaluations

• Academic, Gifted Evaluations

• English as a Second Language (ESOL) Training

• Multi-Cultural Training Services

• Timeout/Mentor Training

• Speech, Language and Hearing Services

• Motivational Speaking/Entrepreneur Workshops

• Research and Report Writing

• Clerical/Secretarial Services

• Tutoring

• Story Telling

• Disc Jockeys

• Dance/Drums /Band/ Baton Instruction

• Music Training/Music Lessons/Choral

• Vocal/Instrument Lessons

Contracts must be approved by the Director of Purchasing prior to services being provided. A PTSA must be completed by the requesting department or school and forwarded to the Purchasing Department. Proof of Liability Insurance must be provided with the PTSA or a waiver must be submitted. If the services provided under a PTSA are anticipated to exceed $50,000.00 in a fiscal year, the PTSA must be presented to the School Board for approval.

All PTSA contracts must be signed by the vendor, the School/Dept. Administrator and the appropriate Divisional Director or Assistant/Deputy Superintendent. The Purchasing Director will provide the final review/approval prior to the issuance of a purchase order.

PTSA contracts may not cross fiscal years with the exception of contracts that are funded by grant monies with deadlines for encumbrance/expenditure which extend beyond June 30th.

Services requiring a PTSA should not be paid for using a district purchasing card in order to circumvent the contract process. 

In addition, please note:

• Current employees may NOT be hired as consultants with the District utilizing a PTSA.

• Consulting services may NOT be started until after the PTSA has been executed and approved by the appropriate district personnel and a purchase order has been issued.