PURCHASING DEPARTMENT
3397 West Tharpe St., Tallahassee, FL  32303 
Phone: (850) 488-1206 / FAX: (850) 488-3807
 

 

Quick Links

 

Contracts/Bids/RFPs

 

Current News, Bids & Contracts Information, Upcoming & Awarded

 
Sole Source/Single Source Posting
 

Previously Awarded Bids & Contracts

Procurement Guidelines - When is a Bid required?


LCS Bookkeeper Info

 

LCSB Bookkeepers Site

 
SkyWard Resources
 

Professional/Technical Services Agreements (PTSA)

 

Visa Purchasing Card Program

 

Vendor Information

 

Small Business Development

 

Vendor Services

 

Vendor/Contractor Background Screening Requirements

 

School Visitors and Volunteers

 

Nondiscrimination Statement & Contact Information


Material & Stores / Property Management

 

GovDeals – Purchasing’s Online Auction Site


Nutrition Services


Technology & Information Services


Other Helpful Links

 

Staff Contact Information

 

Board Docs

 

LCSB Forms Online

 

DMS - Florida Department of Management Services State Contract Site

 

Return to LCSB Homepage

 

LCSB Bookkeepers Site
     
The Purchasing Department, with the combined help of many district wide departments, has endeavored to compile a ready source of information for bookkeepers and accountants to utilize as a reference in the performance of their daily activities. This site index listing is a dynamic source of information, that includes policies, procedures and forms that will be updated as changes are made available.
     
  District Links  
     
Finance Finance Contact List Planning & Policy
Human Resources Payroll Leave Accounting
     
Nutrition Services Transportation Maintenance
     
Technology & Information Skyward Online Reference Manuals
     

 

Purchasing Links 

 

Purchasing Policy & Procedure

Concerning
   
Policy 1129
Adopted 9/4/2012
Conflict of Interest

Policy 6320
Adopted 9/4/2012

Purchasing Policy

Policy 6320.02
Adopted 9/4/2012

Bid Protests

Policy 6423
Adopted 9/4/2012

Use of Credit Cards

Policy 6424
Adopted 9/4/2012

Purchasing Cards

Policy 6540
Adopted 9/4/2012

Consultant Agreements (PTSA's)

Policy 6610
Adopted 9/4/2012

Internal Accounts

   

Policy 7510
Adopted 9/4/2012

Use of Facilities

   

Policy 8540
Adopted 9/4/2012

Vending Machines

   

   

Purchasing Forms

USE

   
   

 

 

Phone Quote Form (Excel XLS)

Purchase is over $8,000.00 but less than $15,000.00

 

 

Purchase Requisition Form (Excel XLS)

Purchase is over $25,000.00 and requires a Formal Bid

 

 

Application For Vendor Status
(PDF w/fields)

To add a vendor to the District vendor file

 

 

PTSA Document Template

Contract for professional and/or technical services with individuals that are not current or recent employees of the District

   
Sole Source/No Substitute Form (pdf)
A single or sole source item is a commodity or service for which an individual, or group of individuals, has the sole and exclusive right to manufacture and/or sell or provide, or a commodity which must be compatible with existing district equipment or operation.

 

 

Purchasing Card Request (Word)
Purchasing Card Request (PDF)

Request for issuance of a District purchasing card

   
Internal Account/Travel PCard
Application and Instructions (Word w/fields)
Internal Account purchasing cards for travel related expenses ONLY
 
Purchasing Card Journal Entry (Excel) Form to track monthly purchasing card expenses

 

 

Cell Phone Request (PDF) To request a new cellular phone/air card

 

 

Request for Use of Facilities (Word w/fields)
Request for Use of Facilities (PDF)

Contact Planning & Policy with any additional questions

 

 

Vending Services Agreement (Word w/fields)

Contract for on site vending services

   
Sam's Club Direct Cardholder Authorization (PDF) Sam’s Club application for District use
   
Costco Wholesale Membership Application Procedure (PDF) Instructions for Costco Wholesale Membership for District use
   

Expenditure Request Form (ERF)
This form is available via Liquid Office.

How to Trace Your Liquid Office Form