PURCHASING DEPARTMENT
3397 West Tharpe St., Tallahassee, FL  32303 
Phone: (850) 488-1206 / FAX: (850) 488-3807
  

 
PURCHASING POLICY
& PROCEDURE MANUAL
 

Quick Links

Construction and Facilities Contracting

Active and Upcoming Bid Opportunities

Sole Source/Single Source Posting

Current Bids & Contracts

Previously Awarded Bids & Contracts

Board Docs

Return to LCSB Homepage 

 

LCS Bookkeeper Info
 

LCSB Bookkeepers Site

 
SkyWard Resources

Professional/Technical Services Agreements (PTSA)

 

Visa Purchasing Card Program

 

Vendor Information

 

Small Business Development

 

Vendor Services

 

Vendor/Contractor Background Screening Requirements

 

School Visitors and Volunteers

Nondiscrimination Statement & Contact Information

 

Other Helpful Links
 

Purchasing Staff Contact Info.

Material & Stores / Property Management

GovDeals – Purchasing’s Online Auction Site

Nutrition Services

DMS - Florida Department of Management Services State Contract Site

 

 

 

 

LCSB Bookkeepers Site
     
The Purchasing Department has endeavored to compile a ready source of information for bookkeepers and district personnel to utilize as a reference in the performance of their daily activities. This site index listing is a dynamic source of information, that includes policies, procedures, forms and links that will be updated as changes are made available.

POLICY AND PROCEDURE LINKS

 

 

Purchasing Policy


Policy
6320


Procedure
6320A

 

 

Contract Approval Authority Related to Purchasing


Policy
6320.01


Procedure
6320.02

 

 

Purchasing Cards


Policy
6424


Procedure
6424

 

 

Professional Service Agreements (PTSA)


Policy
6540

 
Procedure
6320.01

 

 

Internal Accounts


Policy
6610

 
Procedure
6610

 

 

Use of Facilities


Policy
7510

 
Procedure
7510A

 

 

Vending Machines


Policy
8540

 
Procedure
8540

 

 

Conflict of Interest


Policy
1129

 

 

Link to:  Procurement Guidelines - When is a Bid required?

 
Link to:  LCSB Forms Online

Purchasing Form

Use

 

 

Phone Quote Form (Excel)

Purchase is over $8,000.00 but less than $15,000.00

 

 

Purchase Requisition Form (Excel)

Purchase is over $25,000.00 and requires a Formal Bid

 

 

Application For Vendor Status
(PDF w/fields)

To add a vendor to the District vendor file

 

 

PTSA Document Template

Contract for professional and/or technical services with individuals that are not current or recent employees of the District

 

 

Sole Source/No Substitute Form (PDF)

A single or sole source item is a commodity or service for which an individual, or group of individuals, has the sole and exclusive right to manufacture and/or sell or provide, or a commodity which must be compatible with existing district equipment or operation.

   

PURCHASING CARDS FORMS

 

Purchasing Card Request (Word)
Purchasing Card Request (PDF)

Request for issuance of a District purchasing card

   
Monthly Purchasing Card Journal Entry(Excel) Form to track monthly purchasing card expenses
   

Monthly Purchasing Card Transaction Log (Word)

Form to track monthly purchasing card details

   

Hotel Reservation PCard Authorization (Word w/fields)

Request for authorization of individual PCard for travel related expenses

   

INTERNAL PURCHASING CARDS FORMS

 

Internal Account Travel PCard Request
Application & instructions
(Word w/fields)

Request for Internal Account purchasing cards for travel related expenses ONLY

 

 

Internal Account Miscellaneous Expense Pcard Request
Application & Instructions (Word w/fields)

Request for Internal Account Pcard for miscellaneous expenses

 

 

Internal Account Pcard Check Out / Check In Log (Excel)

Form to log the users of Internal Pcard

 

 

Internal Account Card Requisition Form (Word)

To be used to obtain pre-approval of the internal account expense

   

 

 

Cell Phone Request (PDF)

To request a new cellular phone/air card

 

 

Request for Use of Facilities (Word w/fields)
Request for Use of Facilities (PDF)

Contact Planning & Policy with any additional questions

 

 

Vending Services Agreement (Word w/fields)

Contract for on site vending services

 

 

Sam's Club Direct Cardholder Authorization (PDF)

Sam’s Club application for District use

 

 

Costco Wholesale Membership Application Procedure (PDF)

Instructions for Costco Wholesale Membership for District use

 

 

Expenditure Request Form (ERF)
This form is available via Liquid Office.

How to Trace Your Liquid Office Form

   
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